Prior to registering an event for FIDE rating, the entry form must be listed online on the calendar page of the NZCF website – www.newzealandchess.co.nz. The contact email address for organisers to submit entry forms to is: NZCFcalendar@newzealandchess.co.nz.
The following information is essential and should be provided to Richie Christie at least one month before the event:
The event name and location
The start and finish dates. For tournaments lasting more than 30 days, interim results must be reported on a monthly basis, and the dates of each round supplied.
The number of rounds
The number of days that have more than one game per day
The format – round robin or swiss
The expected number of players
The time control – standard / rapid / blitz, plus an English description of time for moves and any increments
The arbiter(s) FIDE Code and name (who must be licensed with FIDE)
The organisers FIDE code and name
The pairing software being used (in NZ this is most often Vega)
The principal tie-break system being used (in NZ this is usually Direct Encounter)
Any age restrictions – junior/senior
Any sex/gender restrictions
The email of someone who can be contacted if required.
The event will then be registered with FIDE within 7 calendar days of receipt.
Once the event has been completed, rating reports should be emailed within 24 hours. The Vega file, FIDE rating report, and NZCF rating report should be emailed to Richie Christie and Rowan Wood. Events spanning more than one month require interim FIDE reports each month.
The rating report will be uploaded to the FIDE Rating Server within 3 calendar days of receipt.
FIDE publishes a new rating list on the 1st of each month and closes rating report submissions three days prior. So, events finishing near the end of the month may not be able to be rated until the next month.
Organisers are reminded that all non-NZL players must have a FIDE ID and that dates of birth must be provided for every NZL player without a FIDE ID. To be registered with FIDE as NZL, a player must either be New Zealand citizen, or hold a residence class visa and live in New Zealand.
More information is provided in Step 6 of the NZCF Vega guide Getting Started With Vega.
If registering an open event for FIDE rating, the event must be listed online on the calendar page of the NZCF website.
Charges for FIDE Rating: these are payable by the tournament organiser to NZCF within two weeks of the tournament finishing – see the “Payments to NZCF” section below. Currently the charge per player in both Swiss-system and Round Robin events is $2.50 per player. Please make payment into the NZCF bank account and e-mail to advise the NZCF Treasurer treasurer@newzealandchess.co.nz.
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