2012 ISTANBUL CHESS
BETWEEN NEW ZEALAND CHESS FEDERATION INCORPORATED
[INSERT PLAYER'S NAME]
A. The Player wishes to be considered
for selection in the New Zealand Teams that will compete in the 2012 Istanbul
B. Before the Player can be nominated for and selected in
the Teams, the Player must enter into this Player Agreement with the NZCF.
C. This Agreement sets out the terms and conditions by which the Player and
the NZCF shall operate if the Player is selected in the Teams.
1. THE SELECTION PROCESS
Any Player seeking to be nominated in and selected for the Teams must have:
a) completed and returned to the NZCF by the date specified, their
Application for Selection;
and b) completed and returned this Agreement by
signing and returning the Player Acceptance form.
1.2 The NZCF then shall
make its selections for the Teams from those Players who have signed the
attached Player Acceptance form.
2. TERM OF AGREEMENT
2.1 This Agreement will take
effect from the Selection Date. If you are not selected in the Teams, this
Agreement will not come into effect. If you are selected as a non-travelling
reserve, this Agreement will take effect if NZCF calls upon you as a player
2.2 This Agreement will end (unless terminated earlier in
accordance with this Agreement) on the date on which you commence travel to
depart from Istanbul at the conclusion of the Chess Olympiad.
2.3 The dates
and venue for the Olympiad are at the final discretion of FIDE and the Olympiad
Organiser. NZCF does not have any control over changes to these. This agreement
will remain in effect for all reasonable changes to the timing and location of
3. YOUR OBLIGATIONS
3.1 During your participation
in the 2012 Chess Olympiad in Istanbul, you agree to:
a) abide by the FIDE
Laws of Chess and the regulations relating to the Istanbul Chess Olympiad.
b) train and prepare yourself to the best possible state to enable you to
compete in the Chess Olympiad to your highest possible standard;
immediately advise the NZCF if any of the declarations made by you in your
Player Application are no longer correct or accurate. You acknowledge the NZCF
may terminate this Agreement if the eligibility requirements for nomination and
selection in the Teams are not satisfied as a result of such matter;
comply with all reasonable directions of, and arrangements made by the Team
Manager and Captain or any other person appointed by the NZCF including
directions in relation to travel arrangements in Istanbul, security, and
e) comply with the Player Code of Conduct attached to this
f) conduct yourself in a manner befitting a sports person
representing New Zealand;
g) not act in any manner which brings or could
potentially bring yourself, the NZCF, sponsors, chess, or the Teams into
h) accept and comply with all decisions made by Team Management
in relation to team selections.
3.2 You acknowledge that if at any time
during the Term of the Agreement you are convicted of any serious offence then
you will be considered to have materially breached this Agreement.
will endeavour to participate in and assist with Olympiad fundraising and
promotional activities organised by NZCF to the extent that you are able to
make yourself available and it is logistically possible.
3.4 You will
annotate at least one of your Olympiad games within a month of the conclusion
of the Olympiad and submit it to NZCF for publication as NZCF sees appropriate.
3.5 You will be responsible for the organisation and payment of your travel
to and from Istanbul in order to be at the Olympiad for the full duration of
the event. You will also be responsible for your personal travel insurance.
3.6 You are responsible for ensuring that your travel documentation
including passport and any necessary visas are current and valid.
are responsible for providing your own equipment and materials for chess
preparation at the event. This includes computer, chess databases, and books.
4. OBLIGATIONS OF NZCF
4.1 For the Term of this
Agreement, the NZCF agrees to:
a) select the Teams in accordance with its
selection procedures and if you are selected, notify you of your selection;
b) provide a Team Manager and Team Captains to provide necessary support to
the Teams and to represent the NZCF at the Olympiad;
c) obtain relevant
information from you and correctly complete your entry requirements for the
d) assist you with information and any possible logistic support
in the arrangement of travel to and from Istanbul;
e) determine and arrange
your accommodation at the Olympiad for the period 27 August to 10 September
f) inform you of the necessary arrangements referred to in this
Agreement by various means including email and the NZCF website;
fundraising activities to support player travel expenses.
5. MEDIA AND INTERNET GUIDELINES
5.1 For the Term
of this Agreement, you:
a) Are entitled to make public comment relating to
your personal involvement with the Olympiad providing those comments or
communications comply with the remainder of this clause;
b) Are not to make
or endorse any public statements that may have a negative effect on any member
of the actual or potential Teams either at or in the build-up to the Olympiad;
c) Acknowledge and accept that the spokesperson on all matters concerning
the Teams is the Team Manager;
d) Are not to make public statements or
comment before or at the Olympiad relating to team selections.
6. SPONSORSHIP AND FUNDING
6.1 NZCF will make
every endeavour to work in collaboration with team members to raise funds to
assist with travel expenses to and from Istanbul for players and team captains.
6.2 Any funds raised, sponsorship gained, or grants received will be
distributed equally by NZCF between players and team management, provided this
does not exceed the limit set by 6.3 below.
6.3 No participant shall
receive a contribution from fund-raising of an amount greater than their actual
direct travel costs to and from Istanbul.
6.4 NZCF will make an allocation
and payment of any funds raised after completion of the Olympiad.
7. TERMINATION OF AGREEMENT
7.1 This Agreement
may be terminated prior to the end of the Term of the Agreement by:
NZCF terminating this Agreement and withdrawing your selection to the Teams, by
giving you notice to that effect, if it has established that you have
significantly breached the terms of this agreement;
b) written agreement
between you and the NZCF;
or c) NZCF determining, in its sole discretion,
to withdraw the Team(s) from the Olympiad.
8.1 The NZCF will not be
responsible for travel and public liability insurance for members of the Teams.
8.2 You understand and acknowledge that:
a) The NZCF (which for the
purposes of this clause includes its members, officers, staff, and members of
the Teams) will not itself be liable to you for any loss, damage or injury of
any kind to you or your property arising from or in connection with any act or
omission of any person (including the NZCF) unless it arises as a direct result
of a deliberate and wrongful act or omission by the NZCF;
and b) You
release and indemnify the NZCF from any actions, proceedings, claims and
damages (including all legal costs and other expenses) which may be taken or
made against the NZCF or incurred or become payable by the NZCF arising out of
any breach by you of the terms of this Agreement or otherwise arising from any
unlawful, reckless, criminal or negligent acts or omissions by you .
9. EFFECT OF OTHER DOCUMENTS
9.1 The Player
Application completed by you is deemed to be incorporated into this Agreement.
You confirm by signing the Player Acceptance form, that the information you
stated in the Player Application remains true and correct and that no matter
has arisen that may or does affect the declarations made by you in that
10.1 The NZCF will need to collect
personal information from you including your contact details (Personal
10.2 Other Personal Information will be collected for the
purposes of arranging accommodation, and administrative matters associated with
your membership of the Teams.
10.3 By signing this Agreement, you agree to
the NZCF collecting your Personal Information, and using it and storing it
indefinitely, for the purposes set out in this Agreement.
Personal Information will be kept confidential and not collected, stored, used
or shared, for any reason except as expressly provided in this Agreement.
PLAYER CODE OF CONDUCT I will:
- never argue with an official. If I disagree with a
decision I will inform the Team Captain in order that the decision can be
appealed in the appropriate way if the Team Captain agrees that an appeal is
- control my temper. I understand that verbal abuse of
officials and other players or deliberately distracting or provoking an
opponent is not acceptable or permitted behaviour in any sport.
- work equally hard for myself and my team.
- if required support and assist my team members and the
team captain in any way possible when I am not selected to play.
- treat all players and team members as I like to be
- cooperate with my team captain, team mates and match
- display modesty in victory and graciousness in defeat.
I will not:
- by means of alcohol or any other legal or illegal drug,
intoxicant or behaviour, render myself unfit to play on any designated match
day, regardless of whether or not I am selected in the team on that day.
- undermine or damage the confidence or morale of fellow
team members or team management.
2012 NEW ZEALAND CHESS OLYMPIAD
1. I have read and understand the terms of the Player
Agreement for the 2012 Istanbul Chess Olympiad.
2. I agree to the terms of
the Player Agreement and Player Code of Conduct as set out in that Agreement.
Parent/Guardian Signature if Under 18
If the Player is under the age of
18 as at the date of signing this acceptance form, it must also be signed by
parents/guardians of the Player as set out below.
I/We are the
parents/guardians of the Player, and I/we acknowledge and agree to the terms of
the Player Agreement.
NAME (Parent/Guardian) :
This Player Agreement Acceptance Form must be completed and
returned along with the Selection Application byMarch 31st.